How to Engage with Conference Panels and Roundtables
Conference panels and roundtables are key components of international conferences, which offer unique opportunities to explore specific topics, hear from experts, and engage in dynamic discussions. However, to correctly benefit from these sessions, active engagement is key. This article provides strategies to help you efficiently participate in and gain the most from panels and roundtables at conferences.
Before the Panel or Roundtable: Preparation is Key
Successful engagement begins with thorough preparation. Start by researching the panelists or roundtable participants to familiarize yourself with their backgrounds, areas of expertise, and previous work. Understanding their perspectives will help you anticipate the direction of the discussion and prepare relevant questions or comments. Review the session topic and any related materials provided by the conference organizers. If the session has a pre-circulated agenda or list of discussion points, study it in advance to identify areas where you can contribute meaningfully. Moreover, consider the broader context of the discussion—how it relates to your work, industry trends, or current global issues. Arrive at the session with a clear idea of what you hope to gain and how you can add value to the conversation.
During the Session: Active Listening and Thoughtful Participation
Once the session begins, active listening is crucial. Pay close attention to the panelists’ presentations or the roundtable discussion, noting key points, arguments, and any emerging themes. Avoid distractions, and instead focus on understanding the nuances of the discussion. When engaging in the session, whether through questions or comments, ensure your contributions are thoughtful and relevant. Frame your questions in a way that adds depth to the discussion rather than merely reiterating what has already been said. For example, instead of asking a general question, tie it to a specific point made by a panelist or relate it to a current challenge in your field. If participating in a roundtable, where the format is often more interactive, contribute your insights while also being respectful of others’ viewpoints. Encourage a collaborative atmosphere by building on others’ comments or asking follow-up questions that promote further discussion.
Maximizing Networking Opportunities During Panels and Roundtables
Panels and roundtables offer excellent networking opportunities, both during and after the session. When asking a question or making a comment, briefly introduce yourself and your institution or organization. This not only provides context for your contribution but also allows other attendees to recognize you as a potential collaborator. After the session, do not hesitate to approach the panelists or other participants to continue the conversation. Express your appreciation for their insights and share your thoughts on the discussion. This is an ideal time to exchange business cards or connect on LinkedIn. If you have made a particularly impactful comment during the session, others may approach you for further discussion—be open to these spontaneous networking opportunities. In addition, consider attending related sessions where you can build on the connections made during the panel or roundtable.
Engaging in Virtual Panels and Roundtables
With the rise of virtual conferences, engaging in online panels and roundtables presents both challenges and opportunities. In a virtual setting, it is even more important to be prepared since the lack of physical presence can make it harder to establish a connection. Ensure that you have a stable internet connection, and familiarize yourself with the platform’s features, such as how to raise your hand, use the chat function, or join breakout rooms. During the session, actively participate in the chat by sharing insights, asking questions, or providing resources related to the discussion. This does not only demonstrate your engagement but also helps you stand out in a virtual environment. When given the opportunity to speak, be concise and to the point, as time is often more limited in virtual sessions. After the session, follow up with the panelists or other participants via email or LinkedIn while referencing the discussion and expressing your interest in continuing the conversation.
Post-Session Reflection and Follow-Up
Engagement does not end when the session is over. Take time to reflect on the discussion and how it relates to your work or future projects. Review your notes and identify key takeaways or action items that you can implement. If you are connected with any of the panelists or participants, follow up with a personalized message and thank them for their insights and suggest ways to collaborate or stay in touch. Consider sharing your reflections on the session through a blog post, LinkedIn article, or internal report for your team. This not only emphasizes your learning but positions you as a thought leader within your network as well. If the panel or roundtable was recorded, re-watch it to catch any details you may have missed and to reinforce your understanding of the key points discussed.
To conclude, engaging effectively with conference panels and roundtables requires a combination of preparation, active participation, and thoughtful follow-up. By approaching these sessions with a clear strategy, you can enhance your learning, build valuable connections, and contribute meaningfully to the discourse. Therefore, whether attending in person or virtually, these techniques will help you maximize the benefits of conference panels and roundtables, leaving you better equipped to apply new insights and forge important professional relationships.